Society of the Sacred Heart Archivist
Job Title: Archivist
Hours of Work: 21 hours per week
Place of Work: Barat House, Digby Stuart College, University of Roehampton, London SW15 5PU
Flexible Working: Requests considered on successful conclusion of probationary period
Contract: Permanent
Salary: £40,163 per annum pro-rata for 21 hours
Closing date: 7th March
Information on how to apply can be found here.
Job description can be found here as a pdf and below:
Job description – Provincial Archivist
Organisation: Society of the Sacred Heart
Area: Archives, Barat House, Digby Stuart College, University of Roehampton, London SW15 5PU
Reports to: Monthly to Executive Director and Quarterly to Provincial
Direct responsibility for: Researchers in the archive
Role Purpose:
To manage and develop the England -Wales Provincial Archives for the Society of the Sacred Heart. To provide excellent communications on matters relating to materials kept within the archives.
Responsibilities:
Management and administration of the Society of the Sacred Heart (England-Wales Province) Archives
Maintenance of an archive database (CALM) to recognised professional standards
Principal Duties:
Updating and maintaining the digitised catalogue of the collections in the archive
Receiving records, including in digital form and assorting, arranging and cataloguing these, comprised of a wide range of materials including but not limited to documents and photographs
Using archive materials for in reach work across the wider Society
Keeping professional knowledge up to date, including regarding copyright and data protection legislation, through reading and by attending relevant conferences and courses
Maintaining retention schedules in collaboration with Society archivists and central administration for all categories of archives in the Society
Monitoring and controlling environmental conditions in archival storage areas
Reviewing the organisation of the archive, making recommendations and implementing agreed actions
Managing the selection and preservation of materials destined for the archive, ensuring that the collections remain up to date and accessible for the future
Reviewing storage and conservation arrangements, making recommendations and implementing agreed actions
Reviewing access arrangements and actioning these as appropriate
Researching and responding to requests for information on historical matters reflected in the archive
Researching and sourcing materials from the archive for use in educational displays, virtual exhibitions, talks or presentations for alumnae/i, students and staff of Society schools and RSCJ
Maintaining and contributing material to the Province’s social media and website
Manage the digitisation of existing records (e.g. photographs) to ensure their longevity and to make them accessible to those with legitimate access
Developing policies and procedures governing all aspects of archive management, in accordance with best practice; communicating these and ensuring they are adhered to
Interviewing and supervising volunteers, student interns and researchers in the archive
Preparing a budget and managing all aspects of budget management accurately and efficiently
Attending training sessions, workshops and professional conferences, in agreement with line manager, so as to keep up to date with best practice
Maintaining accurate records of enquiries, accessions, researchers/visitors, timesheets, annual leave and all other matters relevant to the archives
Undertaking any other duties as may reasonably be required